A couple questions for everyone out there...
1. How many budget meetings to plan on having each year?
2. Do you hold mid-year budget meetings with your committee?
3. How "involved" is your budget committee on the budget creation process?
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Matt Brown Consulting
Management & Finance Consulting for Local Government
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1. Most of my clients have an initial distribution/orientation meeting (no discussion) and approve the budget in one noticed meeting.
2. At least one brings in their B/C mid-year for substantial supplemental budgets or other strategic decisions.
3. None have involved their B/C in building the proposed budget, other than possible input on Organizational Goals.
I had two meetings this year. I have developed a summary guide showing changes year over year in budgeted staffing and building/department staffing.
I have a work session with the budget committee where they get updates on history and year to date info. I also go over the assumptions used for budget development. As a school district this would include histroical and projected enrollment trends, changes in school funding year over year, FTE history, etc. This takes place 2-4 weeks prior to the first budget meeting
They then have the opportunity to provide input on those assumptions. The budget is built by the district with those assumptions and then presented. They are not involved in other aspects because the budget committee does not determine staffing, programs, etc. The review allocations and what I call a reasonability test for the budget.
We do not hold mid year meetings.